Texas811 Member Mapping Submission Form

Member Mapping Submission Form

This form is required and must be filled out completely with all mapping submissions. The information requested is vital in processing your submission correctly. If the form is not complete it will be returned for more information.

Company Name*

Name*

First Name

Last Name

Email*

Required for live date confirmation

CC Email (Optional)

Enter any additional emails you wish to receive confirmation here.

Phone*

Please provide the member code associated with the update*

A member code is an arbitrary set of characters used to identify specific assets. The code could be combined with letters and numbers and may be 3-10 characters long. (i.e. A4B)

Changes requested: Check off all that apply*

Adds Deletes Full Replacement

If your update includes both adds & deletes, please submit a full replacement file to ensure data is properly updated.

**Please check off a reason for deletions.

Please note: If you request deletions, you must also include a reason for those deletions below. If you do not indicate a reason, GIS Staff can not process the deletion and will need to merge the mapping with the current service area in place (i.e., the submission will be an addition).

Adds - Adds should be applied when you only want to add new coverage to your 811 service areas. The mapping file may include individual additions or the entire code’s coverage area. GIS staff will not delete data from your code’s current coverage.

Deletes - Deletes should be applied when you only want to delete coverage from your 811 service areas. The mapping file you submit should include only those areas that you want to remove. If you need to remove an entire service area, please note "full code delete" under the additional information.

Full Replacement - For a Full Replacement, please submit a mapping file representing the entire area for which you want asset protection. Essentially you are swapping out what is currently registered and replacing it with this new file you have provided. A Full Replacement requires you to indicate a reason for deletions on the Member Mapping Submission Form, so if you do NOT intend to delete any coverage areas, please request Adds instead.

Deletions are being made due to:*

abandonment of line(s) added in error/refining database/readjusting database moving to/covered by another Code sold (Please provide any contact information available for purchasing company)

Additional Information

If you have any notes on your data or email security requirements please list those here.

Associated Member Code*

If sold, do you want to keep the area(s) covered until they are registered under the new company?*

Yes No

It is your company's responsibility to follow up with the purchasing company and contact Texas811 when ready for the removal(s).

Allow purchasing company to use mapping on transfers*

Yes No

**Note: It is the responsibility of the seller and purchasing company to coordinate the transfer/re-submittal of their own assets in a timely manner to ensure continual coverage so that no assets are left unprotected.

Purchasing Company Name*

Contact Person*

Phone*

Purchasing Company's Email*

Date of purchase*

Preferred Buffer Size - Minimum 10 Feet (if applicable)

Each side of the centerline. If shape file is not buffered, and one is not provided, a 300 ft. buffer on each side (totaling 600 ft.) will be applied.

My File Projection (if applicable)

We prefer all shape files to be buffered and in Lat/Long WGS 84 projection. Projection must be included for CAD file.

Upload maps (File must be zipped)

No File Chosen

File uploads may not work on some mobile devices.

**Please Note: Membership is inactive until mapping data is received. File size is limited to 25 MB. To zip a file, right click on the file and select "send to", then select Compressed (zipped) folder.**

Did you submit mapping through our Service Area Editor (SAE)? *

Yes No

If you would like more information regarding the Texas811 Service Area Editor, go to our website: Member Database Mapping | Texas811 or email our GIS team at gismail@texas811.org.

Would you like to submit another Mapping request after this one?*

Yes No

Helpful Hints:

Please allow a 1-week turnaround for submissions to be completed. Live dates are every Tuesday and Friday. Live dates are determined by the complexity and/or volume of updates.
Confirmation emails will be sent notifying you of your live date, it is your responsibility to review file attachments immediately to ensure accuracy of update(s).
Formats accepted are: Esri shape files (preferred), Esri file geodatabase, lat/long coordinates, tab files, Google My Maps and .kml/.kmz files (you can easily get .kml/.kmz files using Google Earth).
- Tutorial for Google Earth (KMZ) files
The code assigned to the database is the code that will identify that particular coverage area. (A new form is required and must be completed for each code. New members will be assigned a code upon registration completion.)
Please note that customized solutions requires the submission of additional files. Please reach out to Solutions@Texas811.org if you are unsure of what to submit.

For additional information please contact GISMail@Texas811.org.