South Dakota811 Member Mapping Submission Form

Member Mapping Submission Form

This form is required and must be filled out completely with all mapping submissions. The information requested is vital in processing your submission correctly. If the form is not complete it will be returned for more information.

Company Name*

Name*

First Name

Last Name

Email*

required for live date confirmation

CC Email (Optional)

Enter any additional emails you wish to receive confirmation here.

Phone*

Please provide the member code associated with the update*

A member code is an arbitrary set of characters used to identify specific assets. The code could be combined with letters and numbers and is typically 3-4 characters long. (A4B)

Changes requested: Check off all that apply*

Adds Deletes Full Replacement

If your update includes both adds & deletes, please submit a full replacement file to ensure data is properly updated.

**Please check off a reason for deletions.

Please note: If you request deletions, you must also include a reason for those deletions below. If you do not indicate a reason, GIS Staff can not process the deletion and will need to merge the mapping with the current service area in place (i.e., the submission will be an addition).

Adds - Adds should be applied when you only want to add new coverage to your 811 service areas. The mapping file may include individual additions or the entire code’s coverage area. GIS staff will not delete data from your code’s current coverage.

Deletes - Deletes should be applied when you only want to delete coverage from your 811 service areas. The mapping file you submit should include only those areas that you want to remove. If you need to remove an entire service area, please note "full code delete" under the additional information.

Full Replacement - For a Full Replacement, please submit a mapping file representing the entire area for which you want asset protection. Essentially you are swapping out what is currently registered and replacing it with this new file you have provided. A Full Replacement requires you to indicate a reason for deletions on the Member Mapping Submission Form, so if you do NOT intend to delete any coverage areas, please request Adds instead.

Deletions are being made due to:*

abandonment of line(s) added in error/refining database/readjusting database moving to/covered by another Code sold (Please provide any contact information available for purchasing company)

Additional Information

If you have any notes on your data or email security requirements please list those here.

Provide Code*

If sold, do you want to keep the area(s) covered until they are registered under the new company?*

Yes No

It is your company's responsibility to follow up with the purchasing company and contact South Dakota 811 when ready for the removal(s).

Allow purchasing company to use mapping on transfers*

Yes No

**Note: It is the responsibility of the seller and purchasing company to coordinate the transfer/ re-submittal of their own assets in a timely manner to ensure continual coverage so that no assets are left unprotected.

**Manual Mapping Data Input: $50.00 per hour
(Facility operator elects to submit paper maps instead of using a web-based system (i.e. Google Earth); therefore SD811 inputs the mapping information manually – minimum one hour.)

Purchasing Company Name*

Contact Person

Phone

Purchasing Company's Email

Date of purchase*

Preferred buffer size (if applicable)

each side of the centerline. If shape file is not buffered, and one is not provided, a 300 ft. buffer on each side (totaling 600 ft.) will be applied. We prefer all shape files to be buffered.

My file projection (if applicable)

We prefer all shape files to be in Lat/Long WGS 84 projection. Projection must be included for CAD files.

Helpful Hints:

Please allow a 1-week turnaround for submissions to be processed. Live dates are every Tuesday and Friday. Live dates are determined by the complexity and/or volume of updates.
Confirmations will be sent notifying you of your live date, it is your responsibility to review file attachments immediately to ensure accuracy of update(s).
Formats accepted are: Esri shape files (preferred), Esri file geodatabase, lat/long coordinates, tab files, Google My Maps and .kml/.kmz files (you can easily get .kml/.kmz files using Google Earth).
- Tutorial for Google Earth (KMZ) files
The Code assigned to the database is the code that will identify that particular coverage area. A new form is required and must be completed for each Code. New members will be assigned a Code upon registration completion.

Mapping (File must be zipped)

No File Chosen

File uploads may not work on some mobile devices.

**File Size is limited to 25 MB. Please Note: Membership is inactive until mapping data is received**

Would you like directions on how to zip a file?

Yes No

To zip a file, right click on the file and select "send to", then select Compressed (zipped) folder.

Click here if South Dakota 811 already has a copy of your mapping.

Only select if you did not attach mapping to this form.